How to Prep Inventory for Receiving
How to Prep Inventory for Receiving

How to Prep Inventory for Receiving

To physically pack inventory, please label according to the following instructions for boxes, pallets and other materials (i.e. packaging, inserts).

💡

Label all incoming inventory with the provided unique Airhouse code (e.g. #A7CG-07YD), either on boxes or in your freight bill of lading. Do not reuse this code for future inventory orders.

Products

Each product must arrive in our warehouse ready to ship:

  1. Barcoded - Please see our barcoding requirements for further details.
  2. Packed individually - Each product is barcoded and packed individually so that the physical SKU matches the digital SKU, or, what ships out must match how it arrives from your factory. For example, if you sell items in 1-packs but they arrive at the warehouse shrink-wrapped in 5-packs from your factory, the 1-packs must be barcoded and arrive in singles. If this doesn’t match, we must set up special receiving instructions and/or bundles to match the physical inventory to digital inventory.
  3. Ready to handle and label - i.e. safe if dropped; dust bags for apparel, sturdy product packaging if fragile. If we're barcoding, products must arrive with clear space to barcode on labels or packaging

If products are not warehouse-ready, notify us first via email. Depending on the level of work needed, the product may be subject to hourly warehouse prep charges.

Boxes

Sent via general shipping carrier, i.e. UPS/FedEx/USPS and/or loaded onto pallets

  1. Generate a Airhouse inventory order code from Restock, e.g. #A7CG-07YD
  2. OVERALL, ship inventory in as few boxes as possible
  3. INSIDE of each box:
    • If sending multiple SKUs in a single box, separate each SKU into its own clear bag labeled with:
      • Product name
      • Barcode number (or SKU, if barcoding needed)
      • Quantity
  4. BEFORE CLOSING THE BOX, include a packing slip with total contents of box:
    1. Product name
    2. Barcode number (or SKU, if barcoding needed)
    3. Quantity
  5. OUTSIDE of each box, please label using the unique Airhouse inventory order code and your company name
    • e.g. #A7CG-07YD / The Dog Food Company
  6. Add all tracking numbers in the corresponding inventory order in Airhouse

Addressing

If your manufacturer cannot label boxes with the Airhouse inventory order code, please include it on your shipping label in the recipient field with no extra address information, i.e. below.

Correct

Airhouse, PO#A7CG-07YD 123 Warehouse Ave. Anytown, CA 00000

Incorrect 🚫

Airhouse Team 123 Warehouse Ave. Anytown, CA 00000

Incorrect 🚫

The Dog Food Company 123 Warehouse Ave. Anytown, CA 00000

If sending multiple boxes and your manufacturer cannot place a packing slip in each, please place it in the lead box.

Pallets

Sent via freight carrier

  1. Generate a Airhouse inventory order code from Restock, e.g. #A7CG-07YD
  2. Pack as follows:
    1. Must be built to a maximum height of 84"
    2. Must be stacked and shrink-wrapped on standard 40" x 48" pallets
    3. Pallets should be sorted in such a way that pallets contain the smallest number of different styles/colors of products
    4. Label each pallet to include # of cartons, UPCs, product description(s), quantity(ies) and Airhouse inventory order code, e.g. #A7CG-07YD
  3. Following confirmation with your Airhouse contact, schedule with freight carrier
  4. Email us the bill of lading and add the freight tracking number in the corresponding inventory order in Airhouse

Other

If shipping packaging or inserts, please let your Airhouse contact know via email and we will assist with setup, given these may not be SKUs in your Shopify store. We'll need tracking numbers and unique inventory order codes for these as well.

Related Topics

How to Use Restock
How to Use Restock